[et_pb_section fb_built= »1″ _builder_version= »4.9.10″ _module_preset= »default »][et_pb_row _builder_version= »4.9.10″ _module_preset= »default »][et_pb_column type= »4_4″ _builder_version= »4.9.10″ _module_preset= »default »][et_pb_text _builder_version= »4.9.10″ _module_preset= »default » hover_enabled= »0″ sticky_enabled= »0″]
Minutes of meeting with the KRYS Group Foundation
Present: Pierre GERINI, Mathieu GUEGUEN and Nicolas GERAKIS
Aim :
Define the contours and details of the Foundation’s “Challenge” to offer a humanitarian experience to its members.
Preamble :
This operation is inspired by the Solidarité HK Challenge carried out by Hesteau and Klienkoff. But in Pierre's opinion, it cannot have the same appearance since the idea of setting up a motivation challenge among the group's 3,500 members and employees is unrealizable. We therefore retain the essence of the challenge by offering the group's employees the opportunity to live a humanitarian experience alongside us but we considerably reduce the conditions of participation.
Purpose of the project:
If the term Challenge is not appropriate, waiting to find a baptismal name for it, this Krys “challenge” fulfills 3 objects:
unite the network around the group’s strong values
provide the Foundation with its own international action (this will be the first)
respond (finally) to the numerous requests from members about the opportunities the foundation offers to those who want to personally invest in humanitarian work
Objective :
Take action and make the Foundation no longer a simple financier of association actions but also an international solidarity player
Preparing for the arrival of telemedicine in Africa
For these two reasons, the Foundation will find itself much more fragmented than until now (minimum obligation of results on the operation) and evaluated (even though it was it which evaluated the actions it co-financed).
Also, the arrival at our side of this partner who has become operational positions this action as delicate and risky for Voir La Vie.
Horizon 2021:
Telemedicine has been on KRYS's books for several years now. Marie-Noëlle VINET, medical manager of the Group, presented the results of the Tour de France as completed and ready to be duplicated. The examinations carried out during the 15 days of the Tour de France in which the Foundation is participating with its Bus de la Vue now make it possible to export the principle of telemedicine to other areas of action. A modeling perspective that Pierre had been eyeing for quite a while to be able to apply it to humanitarian work. Two associations have been selected to now carry out field experience: the Order of Malta and Voir La Vie.
For your information, telemedicine developed by Krys allows an average ophthalmologist in France to remotely validate (teletransmission) consultations carried out far from home by operating staff trained in the consultation protocol. This model does not suit our African actions. If the consultations would be carried out by our local staff (optical and TSO managers), there is no question of the teletransmission being done to an ophthalmologist in France. I got a local counterpart to be trained in the protocol and to be the medical referent for the action. The opposite would devalue the training efforts that we produce among the local medical profession and would discredit the experience of the ophthalmologists in our units. Modification heard and validated by Pierre.
The Krys Challenge 2020:
Its creation and implementation do not pose any particular problem other than the very poor visibility we have to estimate its chances of success. Depending on a few participation criteria, this challenge may bring a considerable number of requests (which we will not be able to manage) or be an absolute failure.
What are the criteria ?
Financial : on the file presented at the beginning of 2019, Mathieu and I imagined a tri-participation at the expense of the challenge:
The foundation that would pay for the plane tickets
VLV who would cover all living expenses and local travel
The member or employee who pays the part of the ticket which is tax-exempt (33%)
After debate, this distribution is complicated to maintain. It is elitist and will create a split between members with a lot of staff and small structures which operate their single sales unit with 3 or 4 people. I got the Foundation to cover all of the mission costs. As these costs (mainly made up of the price of the plane ticket) vary between the countries that we are going to open to the Challenge (Benin and Senegal), we have unanimously agreed on an envelope of 1,500 euros per participant.
Qualification : Pierre and Mathieu would prefer that the Challenge was only open to employees. Not to members. Let's not go into detail, but obviously this reduces the number of contenders. Especially since one of the selection criteria (also applied at HK) is to limit the Challenge to employees with a certain experience (qualified opticians) who know how to carry out a refraction examination and who have a certain seniority in the structure (exit fixed-term contracts and interns).
Work time : to the question of whether employees will be sent on mission during their working days or whether they will have to take vacation days, it was decided not to direct the members, leaving them to arbitrate. If the question came back to Mathieu, we agreed to advocate for the “anchovy/cheese” system (better known as “half/half”). Namely 3 days offered by the employer and 3 days taken from the vacation capital (or recoveries) of the employee/volunteer. This is also the model that Calderon wishes to apply to his teams.
On these three bases, a communication will be launched on the members' intranet network (not visible to employees) to present the Challenge to them and ask them to propose it to their employees if they wish and believe that they have collaborators. meeting the profile requested to participate in the action.
The selection :
The Foundation writes the principle of the Challenge and sets the conditions of participation (see above). It is this information that must land in the hands of members. This information is supplemented by a pre-selection form that the member offers (or not) to his colleagues. It is therefore not the Foundation which chooses the candidates but directly the member. Much easier to manage for possible back effects.
This form is returned to Mathieu who skims off topics and creates the short list.
Voir la Vie intervenes as a 3rd intention by organizing (alone) a video with each of the candidates to select the winners who will go on a mission. The final responsibility for removing this or that employee therefore rests with VLV and clears the member of having been able to practice favoritism within their teams or of having influenced the Foundation.
The proposed missions:
Calderon met on Tuesday January 20 is a little stuck on the number of employees he must mobilize to complete the Senegal program that we are assigning to him. From 8 people, it goes to 4 or 5, max. We will therefore have to provide around 4. Senegal is therefore the first country to be included in the Challenge.
Benin also does not have its full supply of volunteers. Here again we can assess the training needs open to the Challenge at 3 or 4 people.
We arrive at 8 volunteers in the 2 countries.
Mathieu explains that he was contacted by around 25 people from the Krys group asking how they could physically participate in a humanitarian action. We therefore started with an arbitrary figure of 20 volunteers per year. That is 10 for the second half of 2020, since we will only be able to be operational from September.
As the financial aspect poses no problem (an envelope of 30,000 euros/year to finance the Challenge was confirmed to me), we must now respond to the human capital possibilities that the Foundation will provide us. Even if it means increasing rotations or switching from pairs to threes of volunteers going on missions together (if this is justified).
We can also broaden the objective of the missions to other parallel activities to be implemented during the training week (school screening, advanced strategies, etc.) But concerning Benin and Senegal, these extensions of activities are a little premature. To be reworked in 2021 when the teams will be more operational. Finally, despite the return to only one mission per year for the HK Challenge, the postponement of the mission from November to February will lead us to still carry out the two annual rotations planned in Guinea. It would be difficult, this year, to include the participation of the Foundation (Guinea being somewhat the “private preserve” of HK, it is not a given for next year either).
The calendar :
• February 18: launch of the Challenge on the group's intranet and newsletter
• End of March: presence of VLV on the Foundation stand during their AGM. Meeting with the first declared volunteers
• April 1: registration closes) Start of final selection videos
• June 30: creation of volunteer teams and assignment to countries of intervention
• From September to December: carrying out missions
The dates to avoid are November 7 and 8 (Krys Convention) and after December 15 where end-of-year holiday activities in stores require the presence of teams at 100%.
Participations:
Pierre would like to test the waters. It could settle before the AGM on the September or October missions. Participants in these first missions of the semester will be invited to come and share their experience during the AGM on November 7 and 8.
Mathieu was invited by Pierre to leave as well (a great reward for the considerable work he has been doing for the Foundation for years without having the opportunity to participate in the field). Unlike Pierre, Mathieu will only be able to leave after the AGM since he is in charge of the organization. Rather on the end of year mission
QUESTIONS TO ASK YOURSELF BEFORE YOU START
1°) – The number of Challenge volunteers to welcome
Do we have the capacity to welcome 20 volunteers per year to our missions?
The obvious thing is to offer other programs than simple refraction training. This inevitably means that it will be necessary to support Challenge volunteers to assist them in implementing these new programs.
Which countries and which programs?
GUINEA: if Olivier and Serge confirm that they are limited to a single mission in 2021, the capacity will be 10 volunteers complementary to those of Challenge HK
BENIN: we will renew 5 missions of 2 people in 2021 with opening to school screening and the joint venture with Kétou. A total of 10 volunteers seems realistic
SENEGAL: it is normally Calderon's territory but as it will not be able to provide all the personnel requirements, we will need reinforcement. Let's estimate it at half the rotations, or 4 people
We should have our quota since out of these 24 possible volunteers, we will have to subtract the permanent members of the association who will leave (Amandine, Lionel, Fabienne, etc.)
2°) – Support for Foundation executives
Pierre and Mathieu having expressed their desire to go to the theater of operations, we must supervise them to ensure the perfect progress of their mission (the opposite would be fatally detrimental to us). Mathieu's planned participation in the December mission falls perfectly with the evaluation and merger mission that we had planned in Benin with Christian Delagrange's association, International Humanitarian Assistance. I had to participate. Nothing changed.
That of Pierre in September is more complicated to flesh out since Lionel is ideally suited to accompany him but he is already mobilized twice during the first half of the year. Fabienne, who asked to plan it at the start of the school year rather than in April, is in the right chronology. But is it a service to send her to the fire with the president of a foundation to which she does not belong as an optician and with the only experience she has of Pobè? Think about it.
3°) – The application of telemedicine
I postponed the arrival of telemedicine in our missions to 2021 on the pretext that it was better, initially, to launch the Challenge on the basis of training missions that are simple to set up rather than rushing with such a delicate subject to set up. Something heard by Pierre. However, we “only” have one year to think about its implementation conditions.
Which country, which teams, what consequences on the existing situation, what cooperation with local public authorities, what monitoring… ?????
At first thought, telemedicine would be a boon for Matam where we can legitimately assume that we will not have reinforcement in OST for a long time. But the details of its application are not without problems (validation of the Plan coordinator and the Ministry of Health, capacity of Dr Diallo's teams in Ourossogui, minimum volume to be produced, specific training, etc.).
I have made Marie-Noëlle VINET aware of whom I feel is willing to study its application during an audit mission. Accompanied by Loïc, the director of the IT department of Krys group, very involved in the connection technology necessary for its implementation. This mission could be led by Bertrand Arnoux who knows Marie-Noëlle from having participated in the stages of the Tour de France in their Bus de la Vue and who brings the essential vision of an ophthalmologist.
In short, we must very quickly define the contours, the issues, the implications for VLV to begin to build a program constructed before being relaunched by the Krys Foundation.
[/et_pb_text][/et_pb_column][/et_pb_row][/et_pb_section]